Enrolment documents
NOTICE
If you don't have access to your documents.
Complete as much of the enrolment process as you can, we'll follow up and request the supporting docuements as required
What documents are needed?
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Surveying qualification certificate*
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Non-licensed asbestos refresher training certificate
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Up-to-date CV
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A photo (Selfie)
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Insurance
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Hazardous/Special waste disposal licence or procedure
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Signed “Conditions of Membership”.
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Payment of enrolment invoice∞
For a full list of what is needed, click here.
The Guild enrolment flowchart
Step 1
Log a request to enroll
This can either by email or you can use the QR Codes or links provided
Step 2
Submit your documents.
If you're using the QR codes or links, these can be uploaded into the form, if you've emailed, well send you details of how to up load them
Step 4
Document verification.
On receipt of payment, we carryout verification.
Step 5
Once verified, you are enrolled at the Bronze level and your public profile goes live
Advancement from Bronze to Silver flowchart
Step 1
To advance to Silver, The Guild requires the submission of survey documents for verification
Step 2
The submitted documents are verified
See details of documents required
Verification fees
The fees for verifying the submitted documents will be advised and agreed before verification commences.
Fees are subject to docement complexity and length of content
Step 3
Once verification is completed, you advance to the Silver level
Silver documents information
NOTE: The requested documents do not need to be submitted in one go, they can be submitted when your time permits.
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A written, detailed Desk Top Study (DTS) undertaken for an asbestos survey.
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The Plan of Work and Risk Assessment for the survey detailed in the submitted DTS
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The completed asbestos survey report for the premises detailed in the DTS, this MUST include at least one positive asbestos result proven via inclusion of the UKAS analytical report in the survey.
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The submitted survey MUST conform to the requirements for an asbestos survey report as detailed in HSG264
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Membership in The Guild will be listed based on the level of survey submitted, e.g., Asbestos Management, Refurbishment or Demolition and the type of premises surveyed, e.g. Domestic, Commercial, Industrial. This listing can be upgrade on submission of a higher level report. (see "Registered Members" for more information)
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Evidence of the disposal of the hazardous waste generated while undertaking the survey detailed in the DTS, e.g. a completed Hazardous Waste Consignment Note.
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Hazardous waste would include used PPE, RPE/filters, wipes, drop-sheet/s etc.
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Where evidence cannot be presented for waste disposal, a statement confirming why this was not undertaken.
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Evidence of additional safety training such as:
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Working at heights - PASMA - IPAF
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Lone working
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Confined Spaces
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Any other training undertaken to demonstrate knowledge of safety procedures
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Where required due to expiry, copies of renewed training, insurance, certification etc.
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Members will be advised on renewal dates.
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Advancement from Silver to Gold
Step 1
To advance to the Gold level, members are required have a physical asbestos survey audit.
Step 2
Present for review a suitable QMS (Quality Management System), as a minimum, this must conform to ISO 9001
Gold survey audit
A physical on-site audit is required to advance to the Gold level.
The Guild understands that carrying out a physical on-site audit of an asbestos survey, the cost of engaging an auditor and the logistics of getting the audit scheduled to suit both parties is complex although an in-person audit should be the primary choice as this would expedite the advancement process.
Due to this, The Guild have introduced a method for "virtual" or "live steam" audits.
The process of carrying out a virtual audit requires the surveyor to have the ability to carry out the survey while being observed remotely by a Guild approved auditor.
Several live stream systems are available such as MS Teams, WhatsApp video call, etc. the system used MUST be agreed with the auditor in advance.
There are strict requirements for this type of remote audit:
Before the survey:
Provide evidence of survey planning See 'Section 4 of HSG264, Asbestos the Survey Guide'
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Desk to study
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Risk assessment
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Plan of Works
Live survey audit:
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The surveyor must present themselves to camera at the start of the audit.
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The surveyor MUST share their location at the start of the survey.
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The camera/device must remain connected for the duration of the audit.
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Where a signal or video signal is lost, every attempt must be made to re-establish connection, where not possible, the audit will be classed as a failed attempt and a new audit arranged.
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The surveyor MUST provide a reliable means of contact in the eventuality of a lost video or audio signal, e.g. active mobile phone number.
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The surveyor must ensure that the instructions presented by the auditor are fully observed during the audit process.
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The audit will be asking to observe the following during the audit:
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taking of samples, this will include sample bag preparation.
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General health and safety protocols
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Surveying method, see 'Section 5 of HSG 264, Asbestos - The Survey Guide', this is what the auditor will be marking the audit against.
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Survey completeness based on the type of survey being undertaken
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NOTE: The auditor will not be instructing the surveyor on how to carryout the survey, they are there to observe and record the surveyors ability and processes.
To finalise advancement to Gold, the completed survey report for the survey audited MUST be submitted for review
Maintaining membership
At what ever level a member is, they are required to submit for review any and all updated certification, training and documents that are subject to expiry or renewal.
Once at the Gold level, members are required to submit for review an audit of a percentage of their annual survey reports. As a minimum, this should be at least 5% of survyes undertaken.